If this is will be a telephone or video interview, give the candidate a phone number or send them a link to the video call (or Skype handle). If the decision about whether to call for a job interview, it is necessary to conduct preliminary phone interviews (many of the positions involve intensive communication by phone, so it may be important impressions from contact with this method of communication), to invite to an interview not in a hurry. Start hiring now with a 15-day free trial. Perhaps it’s exactly the job they applied for or maybe they were a member of your talent community and you found them the perfect role. Connect with our team of Workable experts and other industry professionals. And soon, you will be welcoming the best candidates onboard. Your qualifications make you an excellent candidate for this role, so we would like to invite you for an interview … After your initial email, you could send a text to confirm candidates’ appointments or send them directions to your offices. greeting or escorting the candidate, conducting the interview, etc.) Begin your interview confirmation email with a note of thanks. Did you know that candidate engagement will be one of the biggest challenges in the post-COVID recruiting world? Please reply to this email directly with your availability during the following date and time options: Group interviews and assessment centers are usually held at fixed times. The interview invitation email is a small, but important step in the hiring process that can make a dramatic impact on the candidate experience. Interview invitations are typically sent via email. A great candidate deserves a terrific interview invitation email. Hello [name], Thank you for applying to [company name]. Your emails to candidates regarding their interview should communicate all of the important details about the interview. Sign up for jargon-free hiring resources. Scheduling interviews may not be the hardest part of hiring. We were impressed by your background and would like to invite you to interview [at our office / via Skype / via phone] to tell you a little more about the position and get to know you better. Hi [name], Thanks for your application to [company name]. The information about the date, time, and estimated duration of the interview needs to be clear to the candidate. When writing an interview invitation email, include: Communicating with candidates calls for a personalized approach most of the time, but you don’t have to start from scratch. The same formality with which you accepted the in-person invite stands when you accept via e-mail. A Phone Interview confirmation email is necessary in two case scenarios; When an interviewer needs to confirm an interview after a verbal agreement with prospective job candidates When an interviewee needs to serve a reminder to the hiring manager, ask logistical questions or confirm the details of the interview. Its presence is interrupted either by finding a new employee in the place of the previous one or by abolishing, reorganizing the position in which she periodically appeared and disappeared. Just keep the basic ideas in mind. We would like to conduct your interview sometime this week. But, one-candidate interviews can be flexible. The hiring and recruitment process is long and hard. If you’re communicating via email, it can be useful to attach a map or link to the location. We would like to invite you to interview for the role with [INTERVIEWER], [INTERVIEWER JOB TITLE]. Interview with [company name] for [job title] position. Americas: +1 857 990 9675 Choose effective interview questions and monitor your process with useful HR metrics. Inform the candidate who will be involved in the interview process (i.e. Also, I would like to inform you that, after reviewing your application, we have selected you for the next round, which is a phone interview. Her book, 15% off Career Coaching | Use code CYBER15 through Dec 13th |, Want Even More Email Templates? What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. We were impressed by your background and would like to invite you to interview [at our office / via Skype / via phone] to tell you a little more about the position and get to know you better. Here are some tips on how to invite a candidate to an interview: Communicating with candidates by phone makes your approach more personable. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Struggling with a task or project? Heidi Whitelock. Get prepped for your interviews by downloading our free resource for hiring managers, “. But if you’re adding time-slots manually, make sure to double-check. Use this how to invite a candidate to an interview email template to help you convey your availability when inviting a candidate to come in for a job interview.. Americas: +1 857 990 9675 The date, time, and location of the interview: Applicants need to know when to show up and where. Click the Interview Name. If possible, agree to the employer’s suggested day and time. Depending on your company culture, you can choose a formal or more casual style. When the interview will take place. For every hiring challenge, Workable has a solution. That is why it is important to offer various dates and times for an interview; Personalize each email; While writing an Interview call email to schedule an interview, mention the documents the candidate is expected to carry and the person who will be conducting the interview. This will lead to more comfort and confidence, which improves the experience for your candidate. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Invitation to interview: how to invite candidate for interview by email or by phone? Get clear explanations of the most common HR terms. Scheduling tools, like online calendars, will probably convert invitations to the right time zone. Regardless of the circumstance, interview confirmation […] Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive. Europe & Rest of World: +44 203 826 8149. Don’t let jargon stand between you and your to-do list. Making the right choice of which interview email template your team will use with potential candidates can significantly improve your candidate engagement in the hiring process. Below is a sample email to consider if an employer contacts you requesting an interview: Dear Ms. Wade, In your e-mail reply, thank the recruiter for the invitation for the second-round interview. However, in some cases, in the interview invitation email, the hiring manager may indicate their intention to send a confirmation email to you. Let candidates pick a time when they will be free of other responsibilities and able to focus on their interview. But, when your purpose is to schedule an interview, phone calls can create confusion. I will be sending you a calendar invitation once I receive your reply. You’ll have the chance to discuss the position’s responsibilities and learn more about our company. Follow all instructions given in the invitation you receive via email, as the potential employer will likely consider how you respond when determining if they are interested in hiring you. You’ve agonized over the job description and finally posted it into the world, and now it’s time to narrow that stack of resumes on your desk down to a select few. For example, you can use ‘Hi’ followed by the candidate’s first name to signal a more relaxed, informal work environment. But, investing some effort to make your process more efficient will help you save time and improve your candidate experience. Enter search criteria and click Search. [Details about the interview, including anything specific you would like candidates to know about.]. If you’re inviting remote candidates (e.g. In your email, remember to thank the candidate for their application. Thank you for your application to the [JOB TITLE] role at [COMPANY NAME]. State your purpose and your company’s name in the subject line to ensure that candidates will open your email. The basic elements every interview scheduling email should include: The job title or position the candidate will be interviewing for. Here’s a sample email based on a customizable template: Subject line: Invitation to interview at Acme. Ask for Mr. Edwards, our Office Manager, as soon as you arrive. You will meet with our Engineering department manager, Ms. Blake, and two of her team members. Body. Another type of email you might receive from an employer is a request to call the employer’s offices to schedule an interview. But that’s not all – there’s much, much more. Europe & Rest of World: +44 203 826 8149 After your initial email, you could send a text to confirm candidates’ appointments or send them directions to your offices. When writing an email to a candidate for an interview, you need to consider the following: Be aware of work schedules. Email is more convenient and allows you to provide details about your interview process. When you’ve picked those lucky candidates to invite in for an interview, use our quick-and-dirty email template to get them in the door. 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